You send a proposal to a few colleagues for review, and the feedback comes back scattered everywhere — someone marks up a printout by hand and photographs it, someone types a note in chat, someone raises a few points verbally in a meeting. Pulling all of that together onto one PDF makes the final set of edits clear and traceable.
Step 1: gather all the feedback into one list first
Before marking anything up, sort the scattered feedback roughly into categories: text-level fixes (typos, wording), content-level comments (this section needs a rewrite, this figure needs verifying), and things that just need flagging for attention.
Step 2: use different marks for different kinds of feedback
Open LocalPDF, load the original proposal PDF, and match tool to feedback type:
- A direct text fix: use "Edit Original Content" to correct a typo or wording in place.
- Something to flag but not sure how to fix yet: mark it with "Highlight."
- A specific colleague's exact comment: add a note in nearby blank space with the "Text" tool ("Jane: this figure needs finance's sign-off"), preserving the original wording and source so it's traceable to who raised it.
- A bounded area to call out: box it with "Rectangle."
Step 3: use color to distinguish source or priority
If feedback comes from multiple people, assign each person a color (Jane = yellow, John = blue), or map colors to priority (red = must fix, yellow = worth a look) — see our article on highlighting and annotating like a pro for a fuller convention.
Step 4: save it as an archival version
Once all feedback is marked up, download and save it — this file becomes the complete record of "everything raised in this round," far clearer than digging back through chat logs and photos, and it leaves a documented basis for whatever changes follow.
Try consolidating scattered feedback into one clean, annotated version.
Open LocalPDF →